Swim Team Job Descriptions


  • Two from each team needed for each half of meet. Two additional from eac team required during Relay Events.Training: Must attend annual League clinic.
  • Determines if swimmer completed entire swim event according to league rules and concerning the relay start, body position, arm stroke, leg kick, stroke order, turns and finishes. 


  • Home meets only, minimum of one for each half of meet. 
  • Training: must attend annual League clinic.
  • Determines that all lanes are properly filled with eligible swimmers for the event
  • Determines that all swimmers are in proper start position in each lane
  • Starts the event with an air horn or some other type of alarm. (Whistles are no longer allowed)
  • Determines that all swimmers properly begin the event, disqualifies swimmers who did not. (False Start: Each swimmer 6 to 12 are given two chances, swimmers 13 & up are disqualified after only one false start.) 


  • Home meets only – minimum of one for each half of meet.
  • Announces individual events, plus disqualifications, as they occur and facilitates the meets. 


  • Two or three from each team needed for each half of meet.
  • Keeps track of score at meets 


  • Nine from each team plus one backup timer for each half of meet
  • Operates a stop watch on each swimmer in a lane


  • Three from each team  for each half of meet
  • Records time and Swimmer ID# on a time sheet and records DQ if applicable 


  • Every Meet
  • Places swimmers for each event in order as listed on heating sheets
  • Notifies Team Parent that swimmer is not at ready bench position 


  • Two to three for each age group, depending on size, works the whole meet
  • Training: Must attend training meeting for age group parents (1 or 2 offered in May during evening practices)
  • Marks  ID # and events on swimmers’ hands
  • Takes Roll before meet start to determine no shows
  • Adjusts heats as necessary
  • Keeps swimmers together in age groups
  • Gets age group swimmers to ready bench before start of event
  • Locates swimmers who are not in ready bench order 


  • Home meets only
  • Helps sell food to the swimmers and parents at each home meet
  • Helps with set up and clean up of concession area 


  • Home meets only - Monday all afternoon
  • Be available at pool to set up for meet, string flags, wire speakers, set up chairs, canopies, etc. 


  • Transport Tents to and from away meets
  • Pickup or large vehicle needed
  • Help age group parents with set up and take down to insure tents are not damaged 


  • Two per meet
  • Computer experience required
  • Enter Swimmers times from time cards into Hytek-Team Manager Software 


  • Ready and willing to fill in for any missing volunteer position
  • Help with volunteer check in  at start of shifts
  • Help with age group parents hand marking during warmup
  • Replace no-shows in other positions as necessary


  • All families help out.  Home meets only, Monday PM approximately 30 minutes.
  • Take down flags, speakers, straighten tables, chairs, etc. Pick up all trash, lost and found items, put away canopies, put away lane towels, put away lake fencing etc.

Volunteer Registration

2017 Volunteer Registration will open on May 11th at 9:00am.  Login to your account at: https://fcgators.swimtopia.com/ to signup for volunteer positions.

You will be asked to register.  Last year’s registration has been removed. 

You will then see the 5 swim meets.  Sign up for a minimum of 60 points per family. Families that do not complete their volunteer hours will be penalized.  

Select a meet.  Select a position.  Descriptions are below.  Click on  box with the position you want to Volunteer. . 

Meets are divided into 1st and 2nd shifts.  You can sign up for 2 shifts in the same meet but it does make for a long night. Once a 
position has all the required volunteers, it will show FULL.  

You can print your list of assignments. An email reminder of your upcoming volunteer position will be 
sent to you before each meet. 

If you can’t fulfill your position, let volunteers@fcgators.org know as soon as possible.   Your points will not be credited if you cancel or do not show up.  Failure to reach 60 points per family is not acceptable and may result in disqualification from the team or ineligible to join in future seasons or other.


2310 Robinsons Ferry Sugar Land TX 77479 US